The digitisation of companies and digital transformation of businesses are today obvious, causing significant changes in the way a company concludes and signs contracts. Indeed, the electronic signature, which has a legal value since 1999, is, for the parties, the new way of validating an agreement, without having to print, post, and return, verify, archive the document...

All that is required is an email address and a smartphone to sign an electronic document online in a secure and ultra-fast way!

The electronic signature offers more flexibility than handwritten signatures. Three specific levels of reliability are defined in the applicable law (Regulation (EU) No 910/2014 of the European Parliament and of the Council of July 23rd, 2014 about electronic identification and trust services for electronic transactions within the domestic market and repealing the Directive 1999/93 / EC), can be chosen depending on the value of the document to be secured:

• The qualified electronic signature, which has the same legal value as the handwritten signature within the European Union, is based on a digital identity certificate acquired from a duly recognised European Certification Authority, such as LuxTrust, recorded on a highly secured medium, such as a chip integrated in identity cards (Belgian and Luxembourgish).
• The advanced electronic signature recognised worldwide can take different forms (handwritten signature on a touchpad, signature based on a single-use certificate ...), and must be preceded by an identification of the signatories, whose nature and acuity will depend on the intended degree of securitisation.
• The simple electronic signature has lower requirements as well as legal value, but sufficient in many circumstances (for example, in case of the receipt of parcels, validated by a signature affixed on the touchpad of the deliverer).

The first two levels of electronic signature allow guaranteeing the identity of the signatories, the date of the signature and the non-alteration of the validated content.
Nowina (see nowina.lu) is the provider of the electronic signature platform EVA, which is:

• in compliance with the European regulation eiDAS;
• equipped with a programming interface (API) which can easily be integrate into any application, document management for example;
• compatible with any digital identity certificate acquired from any certification authority registered on the trusted list of any member country of the European Union;
• configurable to offer a guided and open signature path to its users, for example by allowing them to select the signature levels offered;
• 100% web-based solution, that is to say, usable without the need to install any software on the client workstation, except of course the smart card reader driver in the case of a qualified electronic signature;
• unique and offers a very high level of reliability for the advanced electronic signature based on a single-use certificate, by transmitting via SMS a signature code calculated by a non-random and cryptographic method;
• integrated into LuxDoc application: a solution of Labgroup.

LuxDoc is an electronic document management solution (EDM), offered by Labgroup in a SaaS (Software as a Service) mode, with a price depending on the consumption (in terms of the number of users and the volume of document storage).

LuxDoc already offers multiple features to help small and medium-sized businesses to optimise the processing and classification of information received and produced within the organisation (see luxdoc.lu). The electronic signature will be the next feature to be offered on demand, as an additional service. A simple “click” will allow the authorised user to launch the signature process. The authorised representative of the other party will automatically receive by email, an invitation to sign the online document and a link to the EVA platform hosted by Labgroup. If the advanced electronic signature is selected, a single use-certificate or a signature code will be sent to him on his smartphone, whose entry will be equivalent to signing.

LuxDoc customers can put electronic signature on their digital transformation calendar without having to invest in technical infrastructure, in a cybersecurity environment and software, which Labgroup makes available to them.